--- title: "Equipment rental management software features" description: "Toitrack features: asset catalog, price list, quotes, orders, routes, field operator app, customer portal and dashboard in one cloud platform." url: "https://en.toitrack.com/features" lang: "en" --- Equipment rental software features # One platform for your entire operation From asset catalog to collected invoice, every piece of information is connected. No jumping between separate tools, nothing kept in your head. Features in depth ## A page for every feature Routes, the field operator app and the customer portal each have a dedicated page, with the step-by-step flow and answers to the most common questions. - [Route planning Lanes per operator, distribution by zone, kilometer optimization, a weekly agenda and a calendar. Explore route planning](https://en.toitrack.com/route-planning) - [Field operator app The day's route on the phone, checklists with notes and photos, customer signature and a PDF service report. Explore the operator app](https://en.toitrack.com/field-app) - [Customer portal A private area with orders, scheduled interventions, reports with photos and documents. Explore the portal](https://en.toitrack.com/customer-portal) ## All your assets in one catalog Toilets, skips, tanks and more: every asset has a category, type and status, updated as the work moves forward. You always know where you assigned it and to whom. - Category, type and status for every asset - Multi-asset map with category filters - Stop losing equipment in the field Portable toilets Skips Tanks Other Commercial module ## Centralized price list Set rates for every asset category and type, and choose how each line is priced. When you create a quote, lines fill in from the price list automatically — no prices from memory. - Daily, weekly and monthly rates - Price per line: time-based, flat fee, per-intervention or per-unit - Automatically imported into quotes - Update the price list and future quotes reflect the change Commercial module ## Quotes in a few clicks Create a quote with lines from the price list, send it to the customer, and convert it to an order with the guided procedure. - Lines filled from price list, total calculated - Convert to order without retyping anything - Quote history per customer ## Connected orders and tasks Every order is linked to its tasks and to the operators who carry them out: you know what's due today and exactly where you stand. - Every order's status at a glance - No more scattered notes and phone calls - On-call interventions are always invoiceable: price-list price, hand-typed or flagged to be priced - Complete history per customer ## Scheduled maintenance Maintenance rules per order or per asset category: full history and the next due date always visible on the asset's detail page. - Rule per order or per asset category - Maintenance history and next due date on the asset's detail page - No more forgotten sanitizations or service checks ## Organized routes and operators Build delivery and service routes with a start and end depot, and assign them to the right field operators. - More stops in a single day - Fewer empty kilometers - Clear work for every operator - Optimizer: calculated sequence and percentage of kilometers saved in one click [Explore route planning](https://en.toitrack.com/route-planning) ## On-site operator view The operator opens the app and sees the day's tasks, already complete with customer and address, and updates task status as they work. - The day's route always in their pocket - Works great on a smartphone - No more instructions over the phone [Explore the operator app](https://en.toitrack.com/field-app) ## Checklist and service report Photo and outcome can be mandatory item by item, checked server-side too; the customer's signature is collected on the phone and the PDF report is generated from the intervention or automatically. - Mandatory photo and outcome where you decide, checked by the server too - Customer signature collected on screen, with a preview - PDF report with signature, archived in Documents [Explore the operator app](https://en.toitrack.com/field-app) ## Private area for the customer The customer signs in with their credentials and finds their history: assets, orders, scheduled interventions and documents. They report a problem with photos and you convert it into an intervention. - Email invitation from the customer's detail page - Dashboard, orders and shared documents - Reports with photos, convertible into an intervention [Explore the portal](https://en.toitrack.com/customer-portal) ## Numbers and trends Order volume, orders by status, most active operators, route performance: a clear picture so you decide on data. - How the work trends over time - Comparison against the previous period and overdue-credit aging - Expense register per vehicle, alongside the revenue already shown - Always-current indicators - More confident decisions ## Built on the real needs of the industry Toitrack comes from the experience of people who manage deliveries, services and maintenance of site equipment every day. You can see how it fits your operation with a free 14-day trial, before any commitment. Coming soon ## What we are building Toitrack's upcoming features. They have no release date: we will show them when they are ready. Coming soon ### Digital waste form (xFIR) The waste transport form in digital format, linked to the service and to the waste register. Coming soon ### Complete management for septic and drain-cleaning companies A path designed for those who do septic, drain-cleaning and environmental services, from the service request to the waste delivered. Coming soon ### Ask Toitrack An AI assistant that answers questions about your company's data and carries out operations for you, by writing to it in plain language. Features under development: the list may change. Tell us what you need first, by writing to us from the Contact page. ## Want to see it on your own data? Try Toitrack free for 14 days on your own data and, if you like, we'll prepare a tailored proposal. [Try it free for 14 days](https://en.toitrack.com/contact) Reply within 24 hours · no obligation We set up your trial account for you For support or a tailored proposal write to us: [info@toitrack.com](mailto:info@toitrack.com) [WhatsApp +39 378 443 5327](https://wa.me/393784435327)