--- title: "Route planning and scheduling for field teams" description: "Plan your operators' routes: stops to assign by zone and capacity, kilometer optimization, a weekly agenda and a calendar view of every route." url: "https://en.toitrack.com/route-planning" lang: "en" --- Route planning # From the list of stops to every operator's route Assign stops to each operator's lane, check zone and capacity, optimize the order by kilometers and save. Operators find their assigned stops in their own app. [Try it free for 14 days](https://en.toitrack.com/contact) [All features](https://en.toitrack.com/features) Example screen with made-up data How it works ## Four steps, one screen The planner keeps what has to be done and who can do it side by side. 1. **Start from the available stops** The interventions to plan appear in a list, with overdue ones highlighted. Pick the period and search by customer, address or asset code. 2. **Assign them to operators** Drag each stop onto an operator's lane, with the keyboard too. Or ask for a suggestion by zone and remaining capacity: you see a preview and confirm. 3. **Set start, end and vehicle** Every lane has its own start and end depot and its own vehicle. The operator's remaining capacity stays in view. 4. **Optimize the kilometers and save** "Optimize km" proposes a new stop order and shows the kilometers before and after. Pinned stops stay where they are. Apply it, then save. What's included ## Everything you need to prepare the day From the planner to the agenda, in a single section of the software. ### Lane-based planner One screen with the stops to assign and a lane for each operator. Move stops by hand or let Toitrack distribute them, then review and confirm. ### Kilometer optimization The preview compares the current route with the optimized one, with the percentage of kilometers saved. It needs at least two stops with coordinates. ### Operator profile and warnings Zone, skills by asset category, daily capacity, working hours and days. If an assignment goes beyond these limits Toitrack warns you without blocking you. ### Weekly agenda A grid of the week with the interventions assigned to each operator, each one's load and an overload signal. ### Route calendar The monthly view of your routes: click a day to see its routes with status, operator and number of stops, and a link to the detail. ### Recurring templates Save a route as a template, with its operators and depots, and apply it to a new date by opening the planner already filled in. ## Good to know - Each step has its own permission, assigned by role: "Edit routes" to plan, "Plan and optimize routes" to optimize, "Assign tasks to operators" for the agenda. - Optimization reorders stops by the distance between their coordinates. It does not take traffic into account. - The planner, agenda and calendar are part of the core of the software. Recurring templates are available with an activity profile that includes rental. FAQ ## Route planning: your questions answered What people who prepare routes every day ask. ### Can I assign stops automatically? You can ask for a suggestion: "Distribute across lanes" proposes where to place the available stops based on zone and remaining capacity. You see a preview and confirm. Stops that do not fit stay to be assigned by hand. At least one operator needs a zone set in their profile. ### Does optimization take traffic into account? No. It reorders stops by the distance between their coordinates and shows you the kilometers before and after. Pinned stops are not moved, and at least two stops with coordinates are needed. ### What happens if I give an operator too much work? Toitrack warns you. It compares the intervention with the zone, skills, daily capacity, days and hours in the operator's profile and shows a warning. The assignment is not blocked: the decision stays with you. ### Can I reuse a route I already made? Yes. Save the route as a template and apply it to a new date. Recurring templates need an activity profile that includes rental. ### Where does the operator find the route? In the field operator app, on the phone. They see the day's stops, the next one highlighted and the "Navigate" button that opens driving directions. Learn more ## Where it is used and what surrounds it Routes serve every delivery, service and pick-up business. The other functions it connects to. ### For your kind of business - [Portable toilets Deliveries, servicing and pick-ups of portable toilets, planned on the right route. Learn more](https://en.toitrack.com/portable-toilet-software) - [Skips Swaps, deliveries and pick-ups of skips on the day's route. Learn more](https://en.toitrack.com/skip-rental-software) - [Tanks Tank deliveries and pick-ups, every stop in the operator's lane. Learn more](https://en.toitrack.com/tank-rental-software) ### The other features - [Field operator app The route you prepare reaches the operator's phone, with checklist, photos and signature. Learn more](https://en.toitrack.com/field-app) - [Customer portal Your customers follow orders and scheduled interventions from their own private area. Learn more](https://en.toitrack.com/customer-portal) ## Want to prepare a real route with Toitrack? Try it free for 14 days on your own stops and operators: we assist you by email or WhatsApp. [Try it free for 14 days](https://en.toitrack.com/contact) Reply within 24 hours ยท no obligation We set up your trial account for you For support or a tailored proposal write to us: [info@toitrack.com](mailto:info@toitrack.com) [WhatsApp +39 378 443 5327](https://wa.me/393784435327)