Equipment rental software features
One platform for your entire operation
From asset catalog to collected invoice, every piece of information is connected. No jumping between separate tools, nothing kept in your head.
Features in depth
A page for every feature
Routes, the field operator app and the customer portal each have a dedicated page, with the step-by-step flow and answers to the most common questions.
- Route planningLanes per operator, distribution by zone, kilometer optimization, a weekly agenda and a calendar.Explore route planning
- Field operator appThe day's route on the phone, checklists with notes and photos, customer signature and a PDF service report.Explore the operator app
- Customer portalA private area with orders, scheduled interventions, reports with photos and documents.Explore the portal
All your assets in one catalog
Toilets, skips, tanks and more: every asset has a category, type and status, updated as the work moves forward. You always know where you assigned it and to whom.
- Category, type and status for every asset
- Multi-asset map with category filters
- Stop losing equipment in the field
Centralized price list
Set rates for every asset category and type, and choose how each line is priced. When you create a quote, lines fill in from the price list automatically — no prices from memory.
- Daily, weekly and monthly rates
- Price per line: time-based, flat fee, per-intervention or per-unit
- Automatically imported into quotes
- Update the price list and future quotes reflect the change
Quotes in a few clicks
Create a quote with lines from the price list, send it to the customer, and convert it to an order with the guided procedure.
- Lines filled from price list, total calculated
- Convert to order without retyping anything
- Quote history per customer
Connected orders and tasks
Every order is linked to its tasks and to the operators who carry them out: you know what's due today and exactly where you stand.
- Every order's status at a glance
- No more scattered notes and phone calls
- On-call interventions are always invoiceable: price-list price, hand-typed or flagged to be priced
- Complete history per customer
Scheduled maintenance
Maintenance rules per order or per asset category: full history and the next due date always visible on the asset's detail page.
- Rule per order or per asset category
- Maintenance history and next due date on the asset's detail page
- No more forgotten sanitizations or service checks
Organized routes and operators
Build delivery and service routes with a start and end depot, and assign them to the right field operators.
- More stops in a single day
- Fewer empty kilometers
- Clear work for every operator
- Optimizer: calculated sequence and percentage of kilometers saved in one click
On-site operator view
The operator opens the app and sees the day's tasks, already complete with customer and address, and updates task status as they work.
- The day's route always in their pocket
- Works great on a smartphone
- No more instructions over the phone
Checklist and service report
Photo and outcome can be mandatory item by item, checked server-side too; the customer's signature is collected on the phone and the PDF report is generated from the intervention or automatically.
- Mandatory photo and outcome where you decide, checked by the server too
- Customer signature collected on screen, with a preview
- PDF report with signature, archived in Documents
Private area for the customer
The customer signs in with their credentials and finds their history: assets, orders, scheduled interventions and documents. They report a problem with photos and you convert it into an intervention.
- Email invitation from the customer's detail page
- Dashboard, orders and shared documents
- Reports with photos, convertible into an intervention
Numbers and trends
Order volume, orders by status, most active operators, route performance: a clear picture so you decide on data.
- How the work trends over time
- Comparison against the previous period and overdue-credit aging
- Expense register per vehicle, alongside the revenue already shown
- Always-current indicators
- More confident decisions
Built on the real needs of the industry
Toitrack comes from the experience of people who manage deliveries, services and maintenance of site equipment every day. You can see how it fits your operation with a free 14-day trial, before any commitment.
Coming soon
What we are building
Toitrack's upcoming features. They have no release date: we will show them when they are ready.
Digital waste form (xFIR)
The waste transport form in digital format, linked to the service and to the waste register.
Complete management for septic and drain-cleaning companies
A path designed for those who do septic, drain-cleaning and environmental services, from the service request to the waste delivered.
Ask Toitrack
An AI assistant that answers questions about your company's data and carries out operations for you, by writing to it in plain language.
Features under development: the list may change. Tell us what you need first, by writing to us from the Contact page.
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Try Toitrack free for 14 days on your own data and, if you like, we'll prepare a tailored proposal.
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For support or a tailored proposal write to us:info@toitrack.comWhatsApp +39 378 443 5327